Our Commitment to Privacy
The University Club of Western Australia (the Club) is committed to safeguarding your privacy and maintaining the confidentiality of your personal information.
Protecting your information has always been fundamental to the way we operate. This Privacy Statement outlines how we collect, use, manage and protect your personal information.
Our team is guided by established procedures to ensure your information is handled securely. For us, protecting your privacy is not simply a process—it is an integral part of our responsibility.
Online Privacy
This Privacy Statement applies to all visitors to the Club’s website and users of its online services.
We are committed to maintaining the security of any personal information provided when accessing our website or online services. This policy forms part of the terms of use of those services.
From time to time, this Privacy Statement may be updated to reflect changes in our operations or to better serve our Members and guests. We encourage you to review this page periodically.
Our Privacy Principles
Our approach to privacy is guided by four key principles:
- You will be informed when we collect personal information and how it will be used
- You may choose whether or not to provide that information
- Your information will be kept secure and will not be shared without your consent, unless required
- You may access, update or request the removal of your personal information at any time
These principles apply regardless of the type or amount of information collected.
Information We Collect
Website Visitors
We may collect information such as:
- Domain name and browsing activity
- Pages accessed on our website
- Information voluntarily provided (e.g. forms, registrations, surveys, email enquiries)
- Preferred methods of communication
This information is collected for statistical purposes and to improve your experience when visiting our website.
We may also use cookies to better understand how our website is used and to enhance functionality. Cookies do not personally identify you unless you have provided identifiable information.
No attempt is made to identify individual users through browsing activity, except where required by law or in connection with an investigation.
Membership Applications and Services
Information provided through membership applications, online services or Club interactions is securely stored and managed in accordance with this Privacy Statement.
Use and Disclosure of Information
Personal information will not be shared with external organisations unless:
- You have provided consent
- It is required by law
- It is necessary to fulfil our obligations
Where links to external websites are provided, those sites are not governed by this Privacy Statement. We encourage you to review their policies independently.
Security of Your Information
We take all reasonable steps to protect personal information from loss, misuse, unauthorised access, modification or disclosure.
Our systems are supported by robust security measures, including firewalls and encryption protocols, to ensure your information is securely transmitted and stored.
We regularly review and audit our security practices to ensure they remain effective.
Data Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.
When information is no longer required, it is securely destroyed, deleted or de-identified.
Access and Accuracy
You may request access to the personal information we hold about you.
We take reasonable steps to ensure your information remains accurate and up to date. We encourage you to notify us of any changes so we can maintain correct records.
Your Role in Protecting Your Information
While we maintain high security standards, the security of your personal information online is also influenced by your own systems and browser settings.
We recommend ensuring your devices and software are up to date and that you remain aware of relevant security alerts.
Cookies
Cookies are used to enhance your experience on our website by recording visit information.
These do not identify you personally unless you choose to provide identifying information. You may disable cookies via your browser settings if preferred.
Member Communications
The Club may use your contact details to provide updates about services, events and relevant information.
While we aim to deliver communications promptly, delays may occasionally occur due to factors beyond our control.
Membership information is maintained securely and is not shared with external parties.
Contact Us
If you have any questions or concerns regarding privacy or how your information is handled, please contact us:
Phone: (08) 6488 8770
Email: [email protected]
We welcome your feedback and are committed to addressing any concerns promptly.
